Document Management System


A Document management System is a office automation product that helps to capture, organize, store and retrieve documents in a scientific way managing the flow of information.  DMS is a Single System that contains all documents and provides easy and quick functionality to search, retrieve and sort documents according to one’s need.

Features
Store:
  1. Folders, Sub-folders hierarchy to allow users simple browse through
  2. Annotations on image and e-documents
  3. Metadata to identify the document so that it can be retrieved later
  4. Instant retrieval
  5. Filters and tags allow users to refine search criteria to reduce the number of documents returned
  6. Add custom types to identify purpose of documents and assign unique attributes (i.e. Customer Name or Invoice Number)
  7. Search such as author, date, any word or phrase in document from a Google styled toolbar
  8. Dynamic aggregates
Secure:
  1. Version control tracks who changed which document and when, with full roll back to a previous version if needed
  2. Audit trails – to permit the reconstruction of who did what to a document
    Reports
  3. Set user and group permissions to control who can read and who can modify documents
  4. Access to documents to be controlled at the folder and/or document level for different groups and individuals
  5. Users require different levels of authorization, with certain more sensitive documents available only to selected users
  6. Others
  7. Help and support
  8. Integration with outside system

 

Search & View:
  1. Folders, Sub-folders hierarchy to allow users simple browse through
    Annotations on image and e-documents
  2. Metadata to identify the document so that it can be retrieved later
  3. Instant retrieval
  4. Filters and tags allow users to refine search criteria to reduce the number of documents returned
  5. Add custom types to identify purpose of documents and assign unique attributes (i.e. Customer Name or Invoice Number)
  6. Search such as author, date, any word or phrase in document from a Google styled toolbar
  7. Dynamic aggregates